Do you submit your paperwork electronically?

Bullwinkle · 02-02-2008

This is a completely new thing for me, but with Crete we scan all of our paperwork through TransFlo.

A long time ago, I worked for companies where we mailed trip envelopes in via Fed Ex or Trip Pac, but for the past few years it has all been turned in at the terminal after a trip, until now.

Scanning paperwork is a completely new thing for me, and after one trip into the truck stop to have this done at the fuel desk, I realized it wasn't the thing for me. Luckily, with TransFlo, you can also send in your paperwork via fax, or even better, you can scan the paperwork in yourself if you have a scanner and a computer, via their software.

I immediately pursued that last option, since I already had a laptop, and as soon as I was at home, I made a trip to Best Buy and bought me a scanner. Let me tell you, it doesn't get any better than this. I can make a delivery, and the next time I shut down for a few hours, all I have to do is spend a minute scanning the paperwork (from the sleeper), and all my paperwork is in the hands of payroll.

I love this!

r&c · 02-04-2008

I have also just started doing transflo. I wasn't sure about scanning thru the transflo web site. Have you had any problems or delays with scanning it yourself? We also need to scan PO receipts and most times we need to copy and darken the print on a Xerox and then go back to the fuel desk. Can you pre scan your documents and look at them before you send them thru TransFlo?

pro1driver · 02-04-2008

Quote:

Originally Posted by Bullwinkle

This is a completely new thing for me, but with Crete we scan all of our paperwork through TransFlo.

A long time ago, I worked for companies where we mailed trip envelopes in via Fed Ex or Trip Pac, but for the past few years it has all been turned in at the terminal after a trip, until now.

Scanning paperwork is a completely new thing for me, and after one trip into the truck stop to have this done at the fuel desk, I realized it wasn't the thing for me. Luckily, with TransFlo, you can also send in your paperwork via fax, or even better, you can scan the paperwork in yourself if you have a scanner and a computer, via their software.

I immediately pursued that last option, since I already had a laptop, and as soon as I was at home, I made a trip to Best Buy and bought me a scanner. Let me tell you, it doesn't get any better than this. I can make a delivery, and the next time I shut down for a few hours, all I have to do is spend a minute scanning the paperwork (from the sleeper), and all my paperwork is in the hands of payroll.

I love this!

well i don't run the road like that anymore, but if i have to for whatever reason, i'm glad to see new things are happening. yes, finding a FedEx or UPS or whatever box isn't always easy, and none of us stop at truckstops every day. i ask though, are you able to send a duplicate copy to say your e-mail to check to see that the delivery was done of the transaction? or does the device send you a "confirmed" message...??

Bullwinkle · 02-04-2008

Quote:

Originally Posted by r&c

Can you pre scan your documents and look at them before you send them thru TransFlo?

Yes. When you scan the documents, you see each one of them. For things like tolls and scale receipts, we are required to write the amount to ensure it is seen.

Quote:

Originally Posted by pro1driver

i ask though, are you able to send a duplicate copy to say your e-mail to check to see that the delivery was done of the transaction? or does the device send you a "confirmed" message...??

Yes.
When you submit the paperwork, a confirmation number pops up, and you also get an email with the confirmation number. You can also go online to the transflo site and view the documents. It has to be the best system I have ever used for paperwork.

pro1driver · 02-04-2008

Quote:

Originally Posted by Bullwinkle

Yes.
When you submit the paperwork, a confirmation number pops up, and you also get an email with the confirmation number. You can also go online to the transflo site and view the documents. It has to be the best system I have ever used for paperwork.

well then this is good. it ensures that a driver got his/her paperwork in so that at week's end, a paycheck is deposited as well. i certainly do remember the "overnight" box drops. but also, i do remember the "honor system" that they pay on as well.

modern technology.........

what will they think of next....??

Bullwinkle · 02-05-2008

Having the scanner in the truck is especially helpful when delivering on a Friday evening if you want to get that load paid on your next check. Our cutoff time is Friday at Midnight (midnight in the time zone you are delivering), so as soon as I get the bills signed, and before I leave the consignee, I quickly scan the paperwork, or if they wont let me stay for that 2 minutes, drive to the nearest place that I can stop.

Cerberus · 02-06-2008

using transflo is very nice. i have always had the opportunity to use it and have only used the mail in way at one company. i hated mailing it in. always seemed to be behind on money. but with transflo, they had there paperwork and i got my money. When i was with JB (go ahead and laugh), they had the occassional crap of saying they lost it or it wasn't sent in. i would give them the code from the scan and that was that. so i suggest you might want to keep them in the truck for at least the previous 30 days.

shoestring1 · 04-13-2008

Just a quick note, you can send and recieve faxes right from your truck also. I use RapidFax.com. Costs me $7.95 month and comes with an 800 number. They use your email account for storage. I save way more than the cost in just fue by not having to case down a fax machine. I can confirm a load right from my truck, while still on the phone with the shipper. If a person puts all these new gizmos to work, makes life easy on the road. I do ALL my paperwork directly from my truck.

Bullwinkle · 04-15-2008

Quote:

Originally Posted by shoestring1

If a person puts all these new gizmos to work, makes life easy on the road. I do ALL my paperwork directly from my truck.

With today's technology, there is no reason that you can't do just about everything in the truck like this. I had the same fax setup in my truck as well.

user11108 · 04-18-2008

Yes it wont be long before trucks come with builtin
Computers and scaners or at leased you can order them
That way.